We are looking for an experienced Administrative Assistant with excellent management, verbal, and written communication skills to ensure that the Foundation’s day-to-day office operations run smoothly. The successful candidate will be a resourceful, organized problem solver who will support a Foundation staff of six and a range of consultants, performing a variety of administrative tasks efficiently in a fast-paced environment.
ESSENTIAL JOB FUNCTIONS
- Answer phones, provide information, and connect callers to the appropriate staff person
- Generate memos, emails, and reports
- Assume responsibility for the maintenance of all office equipment, including computers, copy machines, the phone system
- Maintain office supplies by checking inventory and ordering items, as needed
- Schedule appointments and update the Foundation calendar
- Make travel arrangements
- Compose/proofread correspondence
- Improve and maintain the filing system
- Greet and provide general support to visitors
- Review and improve office policies and procedures
- Uphold a strict level of confidentiality
- Perform other appropriate duties as assigned
The ideal candidate is hard working, eager to learn and contribute to a small team, responsive to direction and feedback; and able to work independently. She or he will possess the following:
- High school degree
- Proven work experience as a secretary, personal assistant, or an administrative assistant
- Excellent verbal and written communication skills
- Computer literate and technologically proficient in standard word processing and spreadsheet applications (i.e., the Microsoft Office Suite of Word, PowerPoint, and Excel); experience with Prezi is a plus
- Ability to analyze and revise operating practices to improve efficiency
- Superior organizational and time-management skills, attention to detail, and the proven ability to help drive multiple projects to completion
- Analytical and critical thinking skills as well as the ability to use good judgment, take initiative, and make recommendations for resolving problems and providing support to staff
For details or to apply for this position, click here.
The Graduate Student Researcher will conduct research in two areas: (1) identifying organizations and individuals conducting ACEs-related work in Shelby County and developing a database and (2) conducting a literature review of adverse childhood experiences research by compiling and reviewing current research from a range of sources — journal articles, book chapters, news articles, policy briefings, legislation, reports, and other publications – with special attention paid to research that examines associations with poverty, discrimination, and community violence.
- Excellent research, writing, communication, and organizational skills
- Ability to effectively plan and manage multiple tasks
- Proficient in accessing and searching a variety of research article databases (e.g., Ovid, PsycNET)
- Familiar with the use of SPSS or other statistical packages
- Proficient in the Microsoft Suite (i.e., Word, Outlook, Excel, and PowerPoint).
- Ability to work independently
- Attention to detail and strong self-editing skills
Mid-July through the end of August, 10-20 hours per week. This project has the potential to continue through 2019.
Hourly rate of $12
Send a resume and brief cover letter to Tenice Hardaway at email@example.com. No phone calls, please.